BALDOCK
TOWN YOUTH FOOTBALL CLUB
MANAGERS
FINANCIAL GUIDE
1. Kit that is purchased by the
club belongs to the club unless it is specifically agreed at the time of
purchase that it will belong to the players or manager. It must be obtained via
the Kit and Equipment Co-ordinator (Richard Polezuk).
Even if it is kit from sponsors money it should be ordered via Richard to
ensure quality, consistency etc. The expectation is most requirements will be
notified in good time prior to the start of the season so that purchasing and
distribution can be done to best effect. Anything that seems excessive may be
questioned and may need to be discussed by the Executive committee so you
should not assume you will get everything requested.
2. Kit (Shirts etc) that no
longer fits your team should be notified to the Kit Co-ordinator; it may well
be OK for another team, particularly as a change kit. If a kit has reached the
end of its life due to loss or wear, notify the Kit Co-ordinator so it can be
written off the records.
3. Referees fees and other
minor non-discretionary expenditure will be reimbursed by the Treasurer. They
should be claimed on the specific form (it is on the web site) – or the
Treasurer will probably have blank forms at managers meetings.
4. The club has some specific
policies on training courses for managers, helpers and prospective referees;
check with the web site or Training Co-ordinator.
5. If you want the club to pay
for anything else it must be notified to and approved by at least one of
Chairman, Secretary or Treasurer before
the order is placed. They will probably need to discuss it with the Executive
Committee so you should not expect an instant answer. If you don’t get prior approval then the club
will not accept responsibility for the bill(s). If you are checking any costs
with suppliers, always get an accurate quote of cost and ensure that it
includes VAT, delivery and any other incidental costs.
6. If money is collected as
training fees etc, the manager should keep a record of income and
expenditure. It is important that you
have this in case of queries (and possible complaints) from parents etc either
to you or the club Executive. Where money is collected for major events such as
end of season tours, the money should be deposited regularly with the club
Treasurer so it can be banked and accounted for. It is readily accessible when
needed to pay bills relating to the tour. Teams should not open or hold bank
accounts.
7. Boys (and managers) must pay
their own fines.
8. Clarification on any issues
can be obtained from the Treasurer
Roger Tester
Treasurer